MSOE’s Financial Aid Office disburses funds to a student’s account starting the second week of a given term, and disburses on a rolling basis pending additional changes, adjustments, or departmental review.

 Students have the first week of a term to add or drop classes. On Friday of Week 1 of each term, a student’s enrollment status is locked in. This is MSOE’s “Census Date.” Financial Aid will then be adjusted based on this census, and disbursements made following any adjustments. Please visit the Scholarships and Grants page to view terms of receiving each scholarship and grant, as well as the Loans page for loan terms and thresholds.

Students will be notified when any federal, state, or private loan disburses to their account via their MSOE email. In the instance of Parent Plus loans, the parent on file as the borrower will also receive a disbursement notification via the email listed on the application.

Please note that Federal Work-Study is earned and paid through semi-monthly paychecks and not directly applied to the student account.

The following are MSOE’s standard academic year disbursement start dates:

Disbursement of Books and Supplies

Students can charge their book purchases made at the MSOE Bookstore to their MSOE student account and will be billed for those charges on their next monthly statement. In order to do this, students must present their MSOE student ID to the bookstore when purchasing their textbooks. Students can charge books to their student account during the three weeks before the term begins through the second Tuesday of the term. Students can only charge books and supplies to their account; students cannot charge MSOE apparel or souvenirs to their account.

Inclusive Access is a distribution system wherein students are automatically given the course materials electronically when enrolled in a course in which the faculty member has selected to use this type of digital format. Students will be billed automatically through their student account if they do not choose to opt out online by 4 p.m. on Friday of the first week of classes. For additional information, please email the bookstore or call (414) 277-7173. You can also visit the bookstore website. 

Title IV recipients must have a way to purchase or obtain books and supplies no later than the seventh day of a payment period if a) The institution could disburse the title IV, HEA program funds for which the student is eligible; and b) Presuming the funds were disbursed, the student would have a credit balance under 34 CFR 668.164(h). MSOE ensures this by allowing all students to charge books and supplies from the MSOE bookstore to their student account. Students may purchase books from the MSOE bookstore; however, they are not required to do so.

MSOE must comply with federal regulations for disbursement of Title IV Federal Financial Aid. Without authorization, Title IV funds can only be applied to mandatory tuition, fees, and room and board (if such room and board is contracted with the school). Students who wish to have excess Title IV funds applied to other charges must complete the Credit Balance Authorization Form annually. Students who do not complete the form could receive a refund check and still owe a balance on their student account for other charges. For questions on how to fill out the form, please see visit our Student Accounts FAQ page.